DRAFT
These minutes are not approved by the Town Council
MINUTES OF THE MEETING OF TEWKESBURY TOWN COUNCIL
HELD ON 9 June 2008
PRESENT: Councillor Mrs B A Cromwell (The Town Mayor) Chairman
Councillors P N Workman, Deputy Mayor
Mrs T M Brookes, B C Calway, J Dixon, Miss E A Hancox, I J King, M W Pavey, K M Powell, G R Pope, A Smith, V D Smith, M G Sztymiak Mrs E c Wright and Mrs V A Vedmore

Chaplain Bill O'Leary
Public 7
Press 3

8351 PRAYERS
The meeting opened with prayers by the Town Mayor's Chaplain, the
Reverend Bill O'Leary

8352 APOLOGIES Apologies were received form Cllr J Fitzpatrick
8353 MAYOR'S ANNOUNCEMENTS
The Mayor made the following announcements:
Cllr Workman had agreed to take the names of Councillors wishing to speak
a. Correspondence and notice board
You will find on the bench before you a list of items on the Notice Board for your information and a list of correspondence received by the Clerk. Please see the Clerk for details on these.

b. Radios
4 way radios and base station is now installed at the Town Hall. The system just needs to be tested.

c. Sale of the Ham
Grass sale of the Ham reached £1480 gross
The Clerk has asked English Nature if the date of cutting could be brought forward as spraying of weeds is not permitted.

d. Government pipeline and storage system
Notice of intention to carry out works to pipeline across the Ham has been received.

e. Public Conveniences
The planning application for the demolition of the existing public
conveniences and construction of 2 town houses at Saffron Road is now with Tewkesbury Borough Council.

f. BT
BT are proposing to re -align pay phone provision in the Borough.
The one affected within our parish is at the Odessa on Gloucester Road. If there are any objections they need to be at Tewkesbury Borough Council by 21 June 2008.

8354 DECLARATIONS OF INTEREST

Pursuant to the adoption by the Council on 24 September 2007 of the Tewkesbury Town Council Code of Conduct, members were invited to declare any interest they might have in the business set out on the Agenda to which the approved Code applied.

Name Minute Nature Action in respect of
Disclosure

Cllr Dixon (8367& 8372 ) User Would speak and vote
Cllr Pavey (8367 User Would speak and vote
Cllr Sztymiak (8373 & 8374) TBC Councillor
Cllr Wright " "
Cllr Hancox " "

8355 MINUTES
The minutes of the meeting of the Council held on 14 April 2008 were considered. It was proposed by Cllr Sztymiak, seconded by Cllr King and
RESOLVED
that the minutes be approved as a true record.

The minutes were then signed by the Town Mayor.

8356 MATTERS ARISING
It was confirmed the Clerk had received no response to request for parking charges details.

8357 MINUTES
The minutes of the meeting of the Annual Assembly for the Town held on 21 April 2008 were
considered. It was proposed by Cllr Dixon, seconded by Cllr Fitzpatrick and

RESOLVED

that the minutes be approved as a true record.

8358 MATTERS ARISING
No matters arising

8359 MINUTES
The minutes of the Annual General Meeting (Mayor Making) of the Council held on 12 April 2008 were considered. It was proposed by Cllr Sztymiak. seconded by
Cllr Dixon and
RESOLVED
that the minutes be approved as a true record.

8360 PUBLIC PARTICIPATION
It was noted that Ashchurch had received knowledge of boundary charges

8361 PLANNING
The minutes of the meetings of the Planning Committee held on 23 April and
7 May 2008 were considered
It was proposed by Cllr Mrs Wright, seconded by Cllr Sztymiak and

RESOLVED

that the recommendations of the Committee be approved.

8362 TO APPOINT MEMBERS TO SERVE ON COMMITTEES AND AS REPRESENTATIVES TO EXTERNAL ORGANISATIONS FOR THE YEAR 2008/2009

(Cllr Calway had asked this item to be delayed till his arrival. (This was agreed)

8363 TO DISCUSS AND AGREE THAT EACH COMMITTEE CAN NOMINATE CHAIRPERSON AT THE FIRST MEETING WITH THE EXCEPTION OF THE GENERAL PURPOSES AND FINANCE COMMITTEE

This was deferred for discussion at General Purposes and Finance committee
Future Agenda Item GPF Committee

8364 TO AGREE TO DISSOLVE THE EXECUTIVE COMMITTEE
This was agreed, proposed Cllr King, seconded Cllr Dixon

8365 TO RECEIVE TOWN COUNCIL ACCOUNTS FROM THE CLERK
Cllr Dixon proposed deferring following councillor audit, seconded Cllr Pope
Future Agenda Item Town Council

8366 TO CONSIDER AND AGREE PLANS PROGRESSING PLANS TO MASS LOBBY PARLIAMENT ON 21 JULY 2008
Cllr Sztymiak expressed concern on Regional Spatial Strategy plan to build 2-4000 houses on flood plain. The march needs to be publicised on notice boards and in the press. He asked for numbers and confirmed he was happy to forward this.

8367 TO CONSIDER THE PROPOSAL BY CLLR PAVEY THAT THE COUNCIL AGREES A GRANT TO GOLDEN HOUR 'OLD PEOPLES WELFARE' FOR THE INSTALLATION OF A NEW CENTRAL HEATING SYSTEM.
Cllr Pavey reported that the group need to raise £10,000 and had asked for £500. The proposal was seconded by Cllr Powell, Cllr Mrs Wright supported this motion and Cllr Sztymiak also supported and suggested also approaching Warm and Well scheme.

8368 TO CONSIDER AND AGREE RETROSPECTIVE GRANT OF £800 (IN KIND) TO TEWKESBURY MANOR PLAYERS
Cllr Sztymiak supported this proposal but with the proviso that future applications are considered in November. Cllr Pavey seconded, Cllr Powell confirmed there is an adequate system in place.

8369 TO CONSIDER AND AGREE PROPOSAL BY CLLR PAVEY THAT THE TOWN COUNCIL REIMBURSES CLLR VERNON SMITH £80 FOR VISIT TO THE DIRECTOR GENERAL OF THE A.B.I IN LONDON
This was agreed, proposed by Cllr Mrs Calway , seconded by Cllr Wright

8370 TO CONSIDER REPORT FROM AJ NICHOLLS ON REPAIR OF SMART CLOCK AND TO AGREE REPAIR
Agreed the Clerk will ask for quote for both options and then discussed at General Purposes and Finance committee. Action: Clerk
Future Agenda Item GPF Committee

8371 TO RECEIVE INTERIM REPORT ON PARKING SURVEY FROM CLLR DIXON
Report was tabled. Cllr Dixon considered next step was extending survey to businesses. It was agreed that information from TBC could be fed into survey. An agenda from TBC Car Parking meeting was distributed (Cllr Calway declared an interest).

8372 TO CONSIDER AND AGREE PROPOSAL BY CLLR V SMITH THAT THE SEVERN AND AVON VALLEY COMBINED FLOOD GROUP BE ALLOWED A NOTICE BOARD IN THE TOWN HALL
Cllr Calway seconded the proposal on the understanding that it was not political. This was confirmed. All in Favour.

8373 TO CONSIDER AND AGREE THE FOLLOWING PROPOSAL FROM CLLR DIXON
'WHILST APPRECIATING THE ACCEPTANCE BY THE BOROUGH COUNCIL OF OUR IDEAS CONCERNING THE REFURBISHMENT OF GANDER LANE TOILETS, THE TOWN COUNCIL DEPLORES THE RELUCTANCE OF THE BOROUGH TO REPLACE THE GLOUCESTER ROAD TOILETS AND CALLS ON THE BOROUGH TO MEET WITH TOWN COUNCIL REPRESENTATIVES, INCLUDING BOROUGH COUNCILLORS, BEFORE 4 JUNE 2008
Cllr Miss Hancox confirmed this will have to initially go to the budget working group . Cllr Sztymiak supported this proposal and considered insurance money had not been used for the purpose of flood damage. The TC needs to persist in keeping the toilets open.
Cllr Calway declared an interest. All in favour of arranging a meeting on 29th May ay 6pm.

8374 BECAUSE ALL COUNCILLORS ELECTED IN MAY 2007 SUBMITTED THEIR NAMES IN GOOD FAITH AND FIRM BELIEF THAT IT WAS FOR A STANDARD FOUR YEAR TERM, TEWKESBURY TOWN COUNCIL CALLS UPON TEWKESBURY BOROUGH COUNCIL TO REFUND THE DECLARED EXPENSES OF EACH OF THE CANDIDATES TO THAT ELECTION
Cllr Dixon felt this was unprecedented and unfair and wanted redress from somewhere. Cllr Sztymiak noted the £25,000 for the election would come from taxpayers. and public funds were not being spent wisely. He suggested contacting the Audit Commission to fathom responsibility. He felt sure some electorate were disenfranchised as election was unscheduled. He proposed an amendment that the Audit Commission be approached. Cllr Pope seconded the amendment. All In Favour.
Cllr Dixon amended the substantive proposal to read TTC deplores the method of the responsive bodies. This was agreed.

8375 TO RECEIVE UPDATE REPORT FROM CLLR V SMITH ON THE INFRASTRUCTURE COMMITTEE
Cllr Smith confirmed he will call a further meeting as soon as possible. He tabled a letter from the University of Bristol which was positive and fundamental to campaign and agreed with analysis of flood report. The Environment Agency have given incorrect information and rainfall must be taken into account. The Regional Spatial Strategy have used incorrect data. He asked that the Council reiterate the letter dated 10 September which calls on the Borough to call an immediate halt to development until a compehensive review has taken place and also that the Borough Councillors lobby Cllr Vines. Cllr Calway felt there was lots of evidence but needed a final report, the strategy is a long process and he added to the proposal that the report be verified by combined group. Cllr Sztymiak seconded . All in Favour.
Noted that County Cllr Girling has asked for a meeting to discuss flooding issues.


8376 TO RECEIVE REPORT FROM CLLR V SMITH WITH THE A.B.I ON 7 MAY 2008.
The A.B.I feel there is a need for duty of care. Things are looking favourable. The Environment Agency should be more robust and include pluvial flood. There is a need to improve infrastructure and have asked ABI for funding into research . It is cheaper for Severn Trent to claim on insurance than to maintain the system. The Cllr will give detailed report later. He asked for new locks, and will give helpful advice to any residents.

8377 TO CONSIDER AND AGREE THAT WE WRITE TO JENNY WILKS AT HIGHWAYS TO ASK WHEN MAINTAINANCE ISSUES WILL BE CARRIED OUT.
It is a courtesy to keep us informed. Clerk to action. Action: Clerk

8378 TO CONSIDER REPORT FROM FORMER CLLR ALDRIDGE AND TO AGREE TO ADOPT CROSS PARTY INQUIRY INTO CHILDHOOD LEUKAEMIA AND POWER LINES
Cllr Powell noted that future lines will be underground . Cllr Miss Hancox asked that the issue of phone masts be considered at same time Future Agenda Item Planning





8379 TO CONSIDER REPORT FROM TRUMPERS AND TO AGREE ACTION
The Clerk had confirmed to Cllr Workman that she was awaiting 2 further quotes. The conservation officer had visited the chamber and would e-mail her findings to the Clerk.
Cllr Pavey suggested future meetings to be carried out at Watson Hall allowing for any priority commitments.


8380 TO RECEIVE REPORT FROM STEPHEN LAMB RETAIL SUPPORT OFFICER GLOS FIRST AND TO AGREE MEETING
The Clerk has agreed to attend meeting and will report back.
Cllr Sztymiak suggested using funding for Gloucester Road toilets.

8381 TO AGREE THE ACCOUNTS FOR PAYMENT AND BUDGET REPORT
It was noted the payment from Wetherspoons should have been entered as in income and will be amended.

8382 PUBLIC PARTICIPATION
A question was noted to the meaning of 'BL' on the drains.



No further business and the meeting ended at 20.45

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